Thanks to all of you for your diligence during the May-Aug 2020 certification period.
Unfortunately, our five-period streak with no write-offs ended this period with the write-off of
one effort statement. This statement remained uncertified because an appropriate Designee
Request had not been submitted, resulting in $13,500 returned to the federal sponsor and
charged to the grant department operating account.
This situation is completely avoidable if you:
1. Develop a procedure with departmental HR employees to notify you when a faculty
member leaves the University. Prepare Proxy/Designee paperwork upon this notice.
2. Take action to prepare Proxy/Designee Requests upon notice from FCR of terminated PIs
or PIs with student employment classifications.
3. Monitor the ECC PI Worklist report, Associated Certifier Tab and Department Dashboard.
Follow-up on uncertified statements as the certification deadline approaches to identify
situations requiring Proxy and/or Designee assignment.
4. Follow the detailed instructions and forms for Proxy and Designee relationships on our
website.
5. Correct and resubmit any requests returned by FCR in a timely manner.
In order to accommodate the HCM cut-over and December month-end closing process, the SPAR
application will go into Query-Only mode at 5:00 pm on December 31, 2020 through 6:00 am on
January 12, 2021. As this will impact the cut-off for entry of SWCTs, the deadline to submit
SWCTs to FRS is now 5:00 pm on December 14, 2020.
The Person Inquiry, Account Inquiry and Account Inquiry No Subcode queries in the SPAR
application return details of all compensation paid to the employee or from the specified account
regardless of costing method (i.e. SPAR, NEAD/TEAM, or OSPP). These queries are valuable and
will consistently report compensation for all those in your area, whether salaried or hourly, and
when the pay type changes, such as the recent change from Salaried, Non-Exempt to Hourly.
Application Guides for each query are available on the FCR website.
A SPAR Subset Relationship "Triangle" is comprised of a (1) Grantor, (2) Awardee, and (3)
Shared Employee. A Subset Grantor is responsible to confirm Subset Awardees have completed
appropriate SPAR training, to retain SPAR Subset Access Forms, and to terminate subset
relationships when the original business purpose ends.
The Subset Purge Process is run each period of performance and will delete relationships where
one role in the triangle relationship has changed by transfer or termination. The recent SERP
may affect some subset accesses in your area. Your department’s records of Subset Access Forms
should be reviewed to determine which, if any, Subsets will be lost. These roles can be
reinstated by any SPAR Administrator in the Shared Employee’s home department.