Effortless Facts - FCR

July 2020

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The Certifier Salary Activity Report is located in the Payroll/Cost Share category section of the
ECC reporting menu. This report is helpful in identifying situations when a Designee is necessary.
Click here for more information on this report.

SPAR and ECC deliver system-generated emails using each person's official Pitt email address.
FCR received authorization from the Provost to use the official University of Pittsburgh email
address database for all electronic communications to the University community. Therefore, we
cannot entertain individual requests to use other email addresses. Please remind PIs in your
department that they need to monitor their Pitt email account for official University
communications, including emails from SPAR and ECC. Your IT team may be of assistance in
forwarding these pitt.edu emails to a preferred email address.

When modifying May – August SPARs from July 1 until November 30, the following pop-up box
will appear when you click the Save button. This alert is to remind you that entity 02 lines on
this SPAR with May and/or June dates will be subject to fiscal year end cut off rules:

  • Charges to an entity 02 or 03 account will appear in the new fiscal year (FY21).
  • Credits to an entity 02 or 03 account will default to a General University account.

Sponsored Project Accounting disables entity 05 accounts 90 days after the project end date to
prevent changes affecting final reports. Salary distribution based on a SPAR line with a non-zero
Dist % at June 30 to a disabled entity 05 account will be defaulted to the responsible department
operating account.

FCR receives a report of disabled entity 05 accounts with active salary distributions on the 20th of
each month and notifies affected departments at that time. SPAR will close for the fiscal year on
June 25. Please react promptly to any notice you receive from our department and zero out
distributions to disabled accounts. If you feel an account involved in your area’s notice has received
an end date extension and should not be disabled, please confirm this with your representative in
Sponsored Project Accounting. This will prevent payroll distributions from disabled entity 05
accounts defaulting to your department's 02 account. These transactions will be nontransferable
when PRISM reopens in the new fiscal year.