What We Do
Sponsored Projects Accounting is the central, post-award accounting department reporting to the Office of the Controller within the Office of the Chief Financial Officer at the University of Pittsburgh. Sponsored Projects Accounting is responsible for central, post-award accounting, administration and management of externally sponsored projects at the University. Responsibilities include timely and accurate post-award accounting, financial reporting, invoicing, accounts receivable management and administration of sponsored project funds from account activation to account closing. Sponsored Projects Accounting works closely with the University’s Office of Sponsored Programs, principal investigators, deans, directors, department chairs, department administrators, central administrative offices, internal and external auditors and external representatives of federal and non-federal sponsoring agencies. To ensure a proper segregation of duties, Sponsored Projects Accounting is independent of the Office of the Provost, Office of the Senior Vice Chancellor of Research and the Office of Sponsored Programs.
Responsibilities
Sponsored Projects Accounting teams with Department Administrators and the Office of Sponsored Programs to conduct the following central, post-award accounting and administrative responsibilities:
- Account Activation – establishing the sponsored project account in the University sponsored project financial accounting general ledger subsystem along with the related project budget and the appropriate award attributes in accordance with the notice of award, sponsoring agency regulations and requirements, and University policies and procedures
- Account Maintenance – processing ongoing changes to the sponsored project account throughout the life cycle of the account such as new project year funding changes, budget modifications, new subaccounts, changes in PI, changes of address, change of department, no-cost extensions, journal entries, etc.
- Account Monitoring – monitoring and clearing trailing costs and overdraft, out-of-balance, and unbilled sponsored project account conditions in a timely manner
- Invoicing – preparing the majority of University sponsored project invoicing based upon the requirements of the notice of award in a timely and accurate manner
- Cash Application – applying payments received from sponsoring agencies to University sponsored project accounts and related accounts receivable in a timely and accurate manner
- Accounts Receivable – accounting, administration, management and reporting of sponsored project accounts receivable assuring that all sponsor financial commitments to the University are met in a reasonable period of time
- Financial Reporting – preparing required financial reports for sponsors based upon project costs recorded by departments in a timely and accurate manner
- Account Closing – ensuring that sponsored project accounts are financially balanced in the general ledger and all sponsor financial requirements are met including required University financial and other administrative reporting to finalize the sponsored project award and close the account
- Audit Support – providing central accounting and administrative support on a majority of University sponsored project financial audits, financial site visits, agency financial desk reviews, certain financial questionnaires, Single Audit inquiries and other sponsor audit inquiries
- Miscellaneous Sponsored Project Administration – providing sponsored project account financial support, administration, customer service, oversight, compliance and issue resolution in coordination with the Office of Sponsored Programs, Principal Investigators, department administrators, central administrative offices and sponsors
Staff Directory
Dave Laffey
Director
Email: dlaffey@cfo.pitt.edu
Phone: (412) 624-6039
Post-award Accounting & Administration
Donna Kramer
Operations Manager
Email: dkramer@cfo.pitt.edu
Phone: (412) 648-4267
Melissa Emling (SPA 07)
Supervisor
Email: memling@cfo.pitt.edu
Phone: (412) 624-6047
Emily Skiba (SPA 02)
Sr. Accountant
Email: eskiba@cfo.pitt.edu
Phone: (412) 624-5722
Heather Toms (SPA 09)
Sr. Accountant
Email: htoms@cfo.pitt.edu
Phone: (412) 624-4447
Edward Haldie (SPA 11)
Accountant
Email: ehaldie@cfo.pitt.edu
Phone: (412) 624-6044
Rushwana Khan (SPA 01)
Supervisor
Email: rkhan@cfo.pitt.edu
Phone: (412) 624-5730
Krista Hehman (SPA 03)
Sr. Accountant
Email: khehman@cfo.pitt.edu
Phone: (412) 624-5721
Nathaniel Jankowski (SPA 05)
Accountant
Email: njankowski@cfo.pitt.edu
Phone: (412) 624-5726
Joe Heastings (SPA 08)
Accountant
Email: hheastings@cfo.pitt.edu
Phone: (412) 624-5719
Peng Tang (SPA 13)
Supervisor
Email: ptang@cfo.pitt.edu
Phone: (412) 624-8075
Jennifer Edwards (SPA 06)
Sr. Accountant
Email: jedwards@cfo.pitt.edu
Phone: (412) 624-5724
Andrew Pawlikowski (SPA 12)
Accountant
Email: apawlikowski@cfo.pitt.edu
Phone: (412) 624-5720
Mike Marinelli (SPA 10)
Accountant
Email: mmarinelli@cfo.pitt.edu
Phone: (412) 624-6046
Cash Management
& Accounts Receivable
Paula Dern
Accounts Receivable Supervisor
Email: pdern@cfo.pitt.edu
Phone: (412) 624-6049
Lisa McClelland
Cash Accountant
Email: lmclelland@cfo.pitt.edu
Phone: (412) 624-6048
Audit Services
Madeline Izzo
Audit Liaison
Email: mizzo@cfo.pitt.edu
Phone: (412) 624-2209
Technical Services
Kellie Sellers
Systems Manager
Email: ksellers@cfo.pitt.edu
Phone: (412) 624-6045
Department | Department Name | RAA # | Representative | ||
---|---|---|---|---|---|
01XXX | Administration/General University Affairs |
06 | Jennifer Edwards | ||
02XXX | Business & Finance |
02 | Emily Skiba | ||
06XXX | Student Administration & Services |
03 | Krista Hehman | ||
07XXX | Student Aid | 01 | Rushwana Khan | ||
10XXX | Office of the Provost | 03 | Krista Hehman | ||
11XXX | School of Arts & Sciences - Office of the Dean |
06 | Jennifer Edwards | ||
12XXX | School of Arts & Sciences - Humanities |
03 | Krista Hehman | ||
13203 | Chemistry | 06 | Jennifer Edwards | ||
13204 | Geology & Environmental Science |
11 | Edward Haldie | ||
13205 | Mathematics | 03 | Krista Hehman | ||
13206 | Physics & Astronomy |
11 | Edward Haldie | ||
13207 | Psychology | 01 | Rushwana Khan | ||
13208 | Computer Science | 08 | Joe Heastings | ||
13210 | Statistics | 06 | Jennifer Edwards | ||
13225 | Neuroscience | 06 | Jennifer Edwards | ||
13226 | Biological Sciences | 03 | Krista Hehman | ||
14XXX | School of Arts & Sciences - Social Sciences |
03 | Krista Hehman | ||
15XXX | College of General Studies |
06 | Jennifer Edwards | ||
16202 | Center for Philosophy of Science |
06 | Jennifer Edwards | ||
16203 | Social & Urban | 06 | Jennifer Edwards | ||
17XXX | College of Arts & Sciences |
06 | Jennifer Edwards | ||
19XXX | Computing Services | 08 | Joe Heastings | ||
20XXX | University Honors College |
09 | Heather Toms | ||
21XXX | Katz Graduate School of Business |
05 | Nathaniel Jankowski | ||
22XXX | School of Education | 01 | Rushwana Khan | ||
23200 | Chemical & Petroleum Engineering |
10 | Michael Marinelli | ||
23201 | Civil & Environmental Engineering |
02 | Emily Skiba | ||
23202 | Electrical and Computer Engineering |
02 | Emily Skiba | ||
23203 | Industrial Engineering |
02 | Emily Skiba | ||
23204 | Mechanical Engineering & Materials |
02 | Emily Skiba | ||
23301 | Bioengineering | 02 | Emily Skiba | ||
24XXX | School of Law | 06 | Jennifer Edwards | ||
25XXX | Graduate School of Public & International Affairs |
09 | Heather Toms | ||
26XXX | School of Social Work | 03 | Krista Hehman | ||
27208 | School of Info Sci - Computer Science |
08 | Joe Heastings | ||
27XXX | School of Information Sciences |
07 | Melissa Emling | ||
31XXX | School of Dental Medicine |
08 | Joe Heastings | ||
32XXX | School of Nursing | 12 | Andrew Pawlikowski | ||
33XXX | School of Pharmacy | 08 | Joe Heastings | ||
34150 | Public Health Dynamics Lab |
03 | Krista Hehman | ||
34201 | Biostatistics | 13 | Peng Tang | ||
34202 | Epidemiology | 03 | Krista Hehman | ||
34203 | Health Policy & Management |
03 | Krista Hehman | ||
34204 | Environmental & Occupational Health |
11 | Edward Haldie | ||
34205 | Infcts Diseases/Microbiology | 03 | Krista Hehman | ||
34209 | Behavioral and Community Health Sciences |
03 | Krista Hehman | ||
34214 | Human Genetics | 08 | Joe Heastings | ||
34221 | GSPH - Center for Public Health |
03 | Krista Hehman | ||
35108 | MD/PHD Program | 11 | Edward Haldie | ||
35114 | CREATES - Otolaryngology |
05 | Nathaniel Jankowski | ||
35117 | Aging Institute | 05 | Nathaniel Jankowski | ||
35201 | Neurobiology | 09 | Heather Toms | ||
35202 | CNBC (Center for Neuronal Basis of Cognition) |
03 | Krista Hehman | ||
35203 | Anesthesiology | 11 | Edward Haldie | ||
35204 | Medical Pharmacology | 11 | Edward Haldie | ||
35206 | Pathology | 01 | Rushwana Khan | ||
35208 | Surgery | 11 | Edward Haldie | ||
35209 | Pediatrics | 13 | Peng Tang | ||
35210 | Immunology | 03 | Krista Hehman | ||
35211 | Family Medicine | 11 | Edward Haldie | ||
35213 | Ob/Gyn & Reproductive Sciences |
12 | Andrew Pawlikowski | ||
35215 | Orthopaedic Surgery | 06 | Jennifer Edwards | ||
35216 | Cell Biology & Physiology |
10 | Michael Marinelli | ||
35219 | Neurology | 01 | Rushwana Khan | ||
35220 | Urology | 09 | Heather Toms | ||
35221 | Physical Medicine & Rehabilitation | 12 | Andrew Pawlikowski | ||
35222 | Neurological Surgery | 06 | Jennifer Edwards | ||
35227 | Dermatology | 03 | Krista Hehman | ||
35228 | Ophthalmology Research | 05 | Nathaniel Jankowski | ||
35231 | Structural Biology | 01 | Rushwana Khan | ||
35233 | Microbiology & Molecular Genetics | 06 | Jennifer Edwards | ||
35236 | Dept of Emergency Medicine | 10 | Michael Marinelli | ||
35237 | Otolaryngology Research | 05 | Nathaniel Jankowski | ||
35239 | Radiology | 06 | Jennifer Edwards | ||
35242 | Biomedical Informatics |
07 | Melissa Emling | ||
35248 | Cardiovascular Institute |
02 | Emily Skiba | ||
35256 | Drug Discovery Institute |
02 | Emily Skiba | ||
35258 | Computational Biology | 07 | Melissa Emling | ||
35259 | Center for Vaccine Research |
06 | Jennifer Edwards | ||
35269 | Transplant Lab | 11 | Edward Haldie | ||
35295 | McGowan Institute for Regenerative Medicine |
09 | Heather Toms | ||
35296 | Critical Care Medicine |
02 | Emily Skiba | ||
35308 | Systems Neuroscience Institute |
09 | Heather Toms | ||
35313 | Hemostasis & Vascular Biology |
10 | Michael Marinelli | ||
35322 | Developmental Biology | 09 | Heather Toms | ||
35323 | Center for Ocular Regenerative and Vision Restoration |
05 | Nathaniel Jankowski | ||
35324 | CFRC Operating Account |
13 | Peng Tang | ||
35325 | Orthopedic Surgery - Center for Cell and Molecular Engineering |
08 | Joe Heastings | ||
35345 | University of Pittsburgh Brain Institute |
09 | Heather Toms | ||
35370 | Cardiothoracic Surgery |
06 | Jennifer Edwards | ||
35380 | Plastic Surgery Department |
09 | Heather Toms | ||
35404 to 35432 | Pediatrics | 13 | Peng Tang | ||
35445 to 35457 | Dept of Med A-M | 05 | Nathaniel Jankowski | ||
35445 to 35457 | Dept of Med N-Z | 08 | Joe Heastings | ||
35506 | Pathology - CHP | 06 | Jennifer Edwards | ||
35508 | Surgery - CHP | 11 | Edward Haldie | ||
35510 | Immunology - New | 03 | Krista Hehman | ||
35512 | Otolaryngology - CHP | 05 | Nathaniel Jankowski | ||
35515 | Orthopaedic Surgery - CHP |
06 | Jennifer Edwards | ||
35522 | Neurosurgery - CHP | 06 | Jennifer Edwards | ||
35580 | Plastic Surgery - CHP | 09 | Heather Toms | ||
35596 | Critical Care Medicine - CHP |
02 | Emily Skiba | ||
36XXX | Health Sciences Library System |
03 | Krista Hehman | ||
38215 | Communication Science and Disorders |
06 | Jennifer Edwards | ||
38XXX | School of Health & Rehabilitation Sciences |
07 | Melissa Emling | ||
39016 | D.L.A.R. - Veterinary Services |
11 | Edward Haldie | ||
39091 | Center for Military Medicine Research |
09 | Heather Toms | ||
39092 | Animal Imaging Core Support |
11 | Edward Haldie | ||
39XXX | SOMD | 06 | Jennifer Edwards | ||
41XXX | Johnstown Campus | 01 | Rushwana Khan | ||
42XXX | Greensburg Campus | 01 | Rushwana Khan | ||
43XXX | Titusville Campus | 01 | Rushwana Khan | ||
44XXX | Bradford Campus | 01 | Rushwana Khan | ||
50XXX | Learning Research & Development Center |
07 | Melissa Emling | ||
51XXX | University Center for International Studies |
02 | Emily Skiba | ||
6XXXX | University Library System |
06 | Jennifer Edwards | ||
90555 | Western Psychiatric Institute & Clinic A-F |
07 | Melissa Emling | ||
90555 | Western Psychiatric Institute & Clinic G-Z |
09 | Heather Toms | ||
91XXX | University Press | 05 | Nathaniel Jankowski | ||
93XXX | Pittsburgh Cancer Institute A-G |
12 | Andrew Pawlikowski | ||
93XXX | Pittsburgh Cancer Institute H-Z |
10 | Michael Marinelli |