Effortless Facts - FCR

October 2023

by

FY 2024 Annual Increases have been loaded to PRISM and have been paid out in the September pay. Cap eligible employees who received retroactive salary increases in September will require special treatment to the Sep-Dec SPAR to account for MCS related to the retroactive increases. Please refer to Emily’s email for more details. Instructions for action needed to be taken are available on our website.

The May-Aug 2023 certification period will open in ECC on October 6th. Be aware, on the evening of the 3rd working day of each month, the prior monthly payroll is distributed in PRISM and downloaded to ECC the morning of the 4th working day. This process may delay access to ECC untill processing is complete. The following message will be displayed at log in:

If you have employees in your area leaving the University who are the named PI of a federal award(s), they will need to have a Proxy and/or Designee approved to certify the related effort after their departure. The forms and directions for requesting these assignments are available on our website. All Proxy and Designee requests must be submitted by November 20th to ensure they can be processed timely by our office. Any Proxy/Designee requests received after this deadline will be handled on a first-come, first-serve basis and approval/entry is not guaranteed. If you anticipate not being able to meet the deadline, you must reach out to SPARhelp@cfo.pitt.edu to make them aware of the situation.

 

SPAR modifications and SWCTs are downloaded overnight every business day to ECC.  It is important to note that SPAR/SWCT adjustments made on a Friday will not appear in ECC until the following Monday morning.  This becomes important near the end of a certification period when PIs should be informed that Friday’s modifications will not be available for certification over the weekend.