Understanding Level Reports

This level report provides current month transaction detail of asset, liability and net asset subcodes for a specified university account number. Information includes subcode, reference number, transaction description, actual amount, “identifier” and batch name. Sort is by subcode then reference number with subtotals provided for both.

This level report provides cumulative balances for asset, liability and net asset subcodes for a specified university account number. Information includes subcode, reference number, subcode description and the following amounts: prior year ending balance (project-to-date), prior months of the current fiscal year, current month, current fiscal-year-to date and current balance (project-to-date). Sort is by subcode then reference number with subtotals provided for both.

Same as the FGAR320A report except that it summarizes all accounts for a specified department number (e.g. 04.03020.xxxx.xxxxx.xxxxxx.xxxxx.xxxxx).

This level report provides current month transaction detail for revenue and expense subcodes for a specified university account number. Information includes subcode, reference number, transaction description, budget, actual, and encumbrance* amounts, PO/Req #, “identifier” and batch name. Sort is by subcode then reference number with subtotals provided for both.

This level report provides cumulative balances for revenue and expense subcodes for a specified university account number. Information includes subcode, reference number, subcode description and the following amounts: fiscal-year-to date/project-to-date budget, current month actual, fiscal-year-to-date-actual, project-to-date actual, outstanding encumbrances* and budget balance (budget less fiscal year-to-date actual). Sort is by subcode then reference number with subtotals provided for both.

Same as the FGAR321P report except that it summarizes all accounts for a specified department number (e.g. 04.03020.xxxx.xxxxx.xxxxxx.xxxxx.xxxxx)

Same as the FGAR321P report except that it summarizes all accounts for a specified area number (e.g. 04.03020.xxxx.xxxxx.xxxxxx.xxxxx.xxxxx).

Same as the FGAR321P report except sort is by reference number then subcode.

Same as the FGAR321A report except sort is by reference number then subcode.

Same as the FGAR321A report except sort is by reference number then subcode.

This level report provides total revenue and total expense amounts for all accounts assigned to a specified Responsibility Center. Amount types are the same as those on the Level II reports (FGAR32x).

This monthly report provides financial information by project in entity 05 and entity 04 (RDFs) accounts in summary form. Financial information includes budget, current month activity, fiscal-year-to-date activity, grant-to-date expenses, encumbrances* and budget available. Sort is by subcode then reference number.

Notification that total expenses exceed total budget.

Notification that a sponsored project is ending and closeout documents are due.

Since one billing number can have multiple projects tied to it, this report provides a one-line summary for each project including budget, grant-to-date expenses, encumbrances* and budget available.

This report summarizes projects that are overdrafted within a specific area/department. Information includes project number, department number, principal investigator name, agency name, method of payment code, project end date, amount overdrawn and remarks.

This report summarizes all sponsored programs for a specific area/department. The report has three sections:

1. project-to-date budget, direct and indirect expenses, encumbrances* and budget available,
2. current month direct and indirect expenses and total, and
3.  fiscal-year-to-date direct and indirect expenses.