Announcement: Effective July 1st, Financial Compliance for Research will report to Sponsored Projects Accounting. A combined webpage is being developed and will be published to our Controller's Office website soon.
What We Do
Sponsored Projects Accounting is the central, post-award accounting department reporting to the Office of the Controller within the Office of the Chief Financial Officer at the University of Pittsburgh. Sponsored Projects Accounting is responsible for central, post-award accounting, administration and management of externally sponsored projects at the University. Responsibilities include timely and accurate post-award accounting, financial reporting, invoicing, accounts receivable management and administration of sponsored project funds from account activation to account closing. Sponsored Projects Accounting works closely with the University’s Office of Sponsored Programs, principal investigators, deans, directors, department chairs, department administrators, central administrative offices, internal and external auditors and external representatives of federal and non-federal sponsoring agencies. To ensure a proper segregation of duties, Sponsored Projects Accounting is independent of the Office of the Provost, Office of the Senior Vice Chancellor of Research and the Office of Sponsored Programs.
Responsibilities
Sponsored Projects Accounting teams with Department Administrators and the Office of Sponsored Programs to conduct the following central, post-award accounting and administrative responsibilities:
- Account Activation – establishing the sponsored project account in the University sponsored project financial accounting general ledger subsystem along with the related project budget and the appropriate award attributes in accordance with the notice of award, sponsoring agency regulations and requirements, and University policies and procedures
- Account Maintenance – processing ongoing changes to the sponsored project account throughout the life cycle of the account such as new project year funding changes, budget modifications, new subaccounts, changes in PI, changes of address, change of department, no-cost extensions, journal entries, etc.
- Account Monitoring – monitoring and clearing trailing costs and overdraft, out-of-balance, and unbilled sponsored project account conditions in a timely manner
- Invoicing – preparing the majority of University sponsored project invoicing based upon the requirements of the notice of award in a timely and accurate manner
- Cash Application – applying payments received from sponsoring agencies to University sponsored project accounts and related accounts receivable in a timely and accurate manner
- Accounts Receivable – accounting, administration, management and reporting of sponsored project accounts receivable assuring that all sponsor financial commitments to the University are met in a reasonable period of time
- Financial Reporting – preparing required financial reports for sponsors based upon project costs recorded by departments in a timely and accurate manner
- Account Closing – ensuring that sponsored project accounts are financially balanced in the general ledger and all sponsor financial requirements are met including required University financial and other administrative reporting to finalize the sponsored project award and close the account
- Audit Support – providing central accounting and administrative support on a majority of University sponsored project financial audits, financial site visits, agency financial desk reviews, certain financial questionnaires, Single Audit inquiries and other sponsor audit inquiries
- Miscellaneous Sponsored Project Administration – providing sponsored project account financial support, administration, customer service, oversight, compliance and issue resolution in coordination with the Office of Sponsored Programs, Principal Investigators, department administrators, central administrative offices and sponsors
Staff Directory
Dave Laffey
Director
Email: dlaffey@cfo.pitt.edu
Phone: (412) 624-6039
Post-award Accounting & Administration
Donna Kramer
Operations Manager
Email: dkramer@cfo.pitt.edu
Phone: (412) 648-4267
Emily Skiba (SPA 02)
Supervisor (Team 1)
Email: eskiba@cfo.pitt.edu
Phone: (412) 624-5722
Matthew Thomas (SPA 07)
Sr. Accountant (Team 1)
Email: mthomas@cfo.pitt.edu
Phone: (412) 624-6047
Edward Haldie (SPA 11)
Sr. Accountant (Team 1)
Email: ehaldie@cfo.pitt.edu
Phone: (412) 624-6044
Peng Tang (SPA 13)
Sr. Accountant (Team 1)
Email: ptang@cfo.pitt.edu
Phone: (412) 624-8075
Deysi Villatoro Ramos (SPA 14)
Accountant (Team 1)
Email: dvillatororamos@cfo.pitt.edu
Phone: (412) 648-1343
Rushwana Khan (SPA 01)
Supervisor (Team 2)
Email: rkhan@cfo.pitt.edu
Phone: (412) 624-5730
Joanne Eckert (SPA 03)
Accountant (Team 2)
Email: jeckert@cfo.pitt.edu
Phone: (412) 648-5925
Jenna Edney (SPA 04)
Accountant (Team 2)
Email: jedney@cfo.pitt.edu
Phone: (412) 648-5982
Nora Body (SPA 05)
Accountant (Team 2)
Email: nbody@cfo.pitt.edu
Phone: (412) 624-5726
Sharon Mancine (SPA 08)
Accountant (Team 2)
Email: smancine@cfo.pitt.edu
Phone: (412) 624-5719
Heather Anderson (SPA 09)
Supervisor (Team 3)
Email: handerson@cfo.pitt.edu
Phone: (412) 624-4447
Jennifer Edwards (SPA 06)
Sr. Accountant (Team 3)
Email: jedwards@cfo.pitt.edu
Phone: (412) 624-5724
Cheryl Powell (SPA 10)
Accountant (Team 3)
Email: cpowell@cfo.pitt.edu
Phone: (412) 624-6046
Emily Whaley (SPA 12)
Accountant (Team 3)
Email: ewhaley@cfo.pitt.edu
Phone: (412) 624-5720
Krista Hehman
Analysis/Reporting Supervisor
Email: khehman@cfo.pitt.edu
Phone: (412) 624-5721
Cash Management
& Accounts Receivable
John Pollack
Accounts Receivable Supervisor
Email: jpollack@cfo.pitt.edu
Phone: (412) 624-6049
Lisa McClelland
Cash Accountant
Email: lmclelland@cfo.pitt.edu
Phone: (412) 624-6048
Andy Sell
Collections Specialist
Email: asell@cfo.pitt.edu
Phone: (412) 383-2247
Audit Services
Julie Crites
Audit Liaison
Email: jcrites@cfo.pitt.edu
Phone: (412) 624-2209
Technical Services
Kellie Sellers
Systems Manager
Email: ksellers@cfo.pitt.edu
Phone: (412) 624-6045
Department | Department Name | RAA # | Representative | ||
---|---|---|---|---|---|
01XXX | Administration/General University Affairs |
06 | Jennifer Edwards | ||
02XXX | Business & Finance | 02 | Emily Skiba | ||
06XXX | Student Administration & Services | 03 | Joanne Eckert | ||
07XXX | Student Aid | 01 | Rushwana Khan | ||
10XXX | Office of the Provost | 03 | Joanne Eckert | ||
11XXX | School of Arts & Sciences
Office of the Dean |
06 | Jennifer Edwards | ||
12XXX | School of Arts & Sciences
Humanities |
03 | Joanne Eckert | ||
13203 | Chemistry | 03 | Joanne Eckert | ||
13204 | Geology & Environmental Science | 11 | Edward Haldie | ||
13205 | Mathematics | 12 | Emily Whaley | ||
13206 | Physics & Astronomy | 11 | Edward Haldie | ||
13207 | Psychology | 06 | Jennifer Edwards | ||
13208 | Computer Science | 07 | Matthew Thomas | ||
13210 | Statistics | 01 | Rushwana Khan | ||
13225 | Neuroscience | 11 | Edward Haldie | ||
13226 | Biological Sciences | 12 | Emily Whaley | ||
14XXX | School of Arts & Sciences
Social Sciences |
03 | Joanne Eckert | ||
15XXX | College of General Studies | 06 | Jennifer Edwards | ||
16202 | Center for Philosophy of Science |
06 | Jennifer Edwards | ||
16203 | Social & Urban | 06 | Jennifer Edwards | ||
17XXX | College of Arts & Sciences |
06 | Jennifer Edwards | ||
19XXX | Computing Services | 08 | Sharon Mancine | ||
20XXX | University Honors College | 09 | Heather Anderson | ||
21XXX | Katz Graduate School of Business |
09 | Heather Anderson | ||
22XXX | School of Education | 01 | Rushwana Khan | ||
23200 | Chemical & Petroleum
Engineering |
10 | Cheryl Powell | ||
23201 | Civil & Environmental
Engineering |
02 | Emily Skiba | ||
23202 | Electrical and Computer
Engineering |
10 | Cheryl Powell | ||
23203 | Industrial Engineering | 02 | Emily Skiba | ||
23204 | Mechanical Engineering &
Materials |
02 | Emily Skiba | ||
23301 | Bioengineering | 02 | Emily Skiba | ||
24XXX | School of Law | 06 | Jennifer Edwards | ||
25XXX | Graduate School of Public & International Affairs |
09 | Heather Anderson | ||
26XXX | School of Social Work | 03 | Joanne Eckert | ||
27XXX | School of Information Sciences |
03 | Joanne Eckert | ||
31XXX | School of Dental Medicine | 08 | Sharon Mancine | ||
32XXX | School of Nursing | 04 | Jenna Edney | ||
33XXX | School of Pharmacy | 09 | Heather Anderson | ||
34150 | Public Health Dynamics Lab | 03 | Joanne Eckert | ||
34201 | Biostatistics | 13 | Peng Tang | ||
34202 | Epidemiology | 03 | Joanne Eckert | ||
34203 | Health Policy & Management | 13 | Peng Tang | ||
34204 | Environmental & Occupational Health |
09 | Heather Anderson | ||
34205 | Infcts Diseases/Microbiology | 03 | Joanne Eckert | ||
34209 | Behavioral and Community
Health Sciences |
02 | Emily Skiba | ||
34214 | Human Genetics | 11 | Edward Haldie | ||
34221 | GSPH - Center for Public Health |
03 | Joanne Eckert | ||
35108 | MD/PHD Program | 12 | Emily Whaley | ||
35114 | CREATES - Otolaryngology | 08 | Sharon Mancine | ||
35117 | Aging Institute | 08 | Sharon Mancine | ||
35201 | Neurobiology | 12 | Emily Whaley | ||
35202 | Center for Neuronal
Basis of Cognition (CNBC) |
12 | Emily Whaley | ||
35203 | Anesthesiology | 04 | Jenna Edney | ||
35204 | Medical Pharmacology | 11 | Edward Haldie | ||
35206 | Pathology | 01 | Rushwana Khan | ||
35208 | Surgery | 11 | Edward Haldie | ||
35209 | Pediatrics | 13 | Peng Tang | ||
35210 | Immunology | 03 | Joanne Eckert | ||
35211 | Family Medicine | 08 | Sharon Mancine | ||
35213 | Ob/Gyn & Reproductive Sciences | 12 | Emily Whaley | ||
35215 | Orthopaedic Surgery | 06 | Jennifer Edwards | ||
35216 | Cell Biology & Physiology | 11 | Edward Haldie | ||
35219 | Neurology | 01 | Rushwana Khan | ||
35220 | Urology | 11 | Edward Haldie | ||
35221 | Physical Medicine & Rehabilitation | 04 | Jenna Edney | ||
35222 | Neurological Surgery | 06 | Jennifer Edwards | ||
35227 | Dermatology | 10 | Cheryl Powell | ||
35228 | Ophthalmology Research | 14 | Deysi Villatoro Ramos | ||
35231 | Structural Biology | 11 | Edward Haldie | ||
35233 | Microbiology & Molecular Genetics | 06 | Jennifer Edwards | ||
35236 | Dept of Emergency Medicine | 10 | Cheryl Powell | ||
35237 | Otolaryngology Research | 08 | Sharon Mancine | ||
35239 | Radiology | 06 | Jennifer Edwards | ||
35242 | Biomedical Informatics | 07 | Matthew Thomas | ||
35248 | Cardiovascular Institute | 07 | Matthew Thomas | ||
35256 | Drug Discovery Institute | 05 | Nora Body | ||
35258 | Computational Biology | 09 | Heather Anderson | ||
35259 | Center for Vaccine Research | 14 | Deysi Villatoro Ramos | ||
35269 | Transplant Lab | 07 | Matthew Thomas | ||
35295 | McGowan Institute for Regenerative Medicine |
09 | Heather Anderson | ||
35296 | Critical Care Medicine | 09 | Heather Anderson | ||
35308 | Systems Neuroscience Institute | 12 | Emily Whaley | ||
35313 | Hemostasis & Vascular Biology | 12 | Emily Whaley | ||
35322 | Developmental Biology | 11 | Edward Haldie | ||
35323 | Center for Ocular Regenerative
& Vision Restoration |
14 | Deysi Villatoro Ramos | ||
35324 | CFRC Operating Account | 13 | Peng Tang | ||
35325 | Orthopedic Surgery - Center for Cell and Molecular Engineering |
08 | Sharon Mancine | ||
35345 | University of Pittsburgh
Brain Institute |
12 | Emily Whaley | ||
35370 | Cardiothoracic Surgery | 06 | Jennifer Edwards | ||
35380 | Plastic Surgery Department | 09 | Heather Anderson | ||
35404 to 35432 | Pediatrics | 13 | Peng Tang | ||
35445 to 35457 | Dept of Medicine
(Last names A-M) |
05 | Nora Body | ||
35445 to 35457 | Dept of Medicine
(Last names N-Z) |
08 | Sharon Mancine | ||
35506 | Pathology - CHP | 06 | Jennifer Edwards | ||
35508 | Surgery - CHP | 11 | Edward Haldie | ||
35510 | Immunology - New | 03 | Joanne Eckert | ||
35512 | Otolaryngology - CHP | 08 | Sharon Mancine | ||
35515 | Orthopaedic Surgery - CHP | 06 | Jennifer Edwards | ||
35522 | Neurosurgery - CHP | 06 | Jennifer Edwards | ||
35580 | Plastic Surgery - CHP | 09 | Heather Anderson | ||
35596 | Critical Care Medicine - CHP | 09 | Heather Anderson | ||
36XXX | Health Sciences Library System | 03 | Joanne Eckert | ||
38XXX | School of Health &
Rehabilitation Sciences |
07 | Matthew Thomas | ||
39016 | D.L.A.R. - Veterinary Services | 11 | Edward Haldie | ||
39091 | Center for Military Medicine Research | 09 | Heather Anderson | ||
39092 | Animal Imaging Core Support | 11 | Edward Haldie | ||
39XXX | SOMD | 06 | Jennifer Edwards | ||
41XXX | Johnstown Campus | 01 | Rushwana Khan | ||
42XXX | Greensburg Campus | 01 | Rushwana Khan | ||
43XXX | Titusville Campus | 01 | Rushwana Khan | ||
44XXX | Bradford Campus | 01 | Rushwana Khan | ||
50XXX | Learning Research & Development Center | 04 | Jenna Edney | ||
51XXX | University Center for International Studies | 11 | Edward Haldie | ||
6XXXX | University Library System | 06 | Jennifer Edwards | ||
90555 | Western Psychiatric Institute | 14 | Deysi Villatoro Ramos | ||
91XXX | University Press | 05 | Nora Body | ||
93XXX | Pittsburgh Cancer Institute
(Last names A-G) |
04 | Jenna Edney | ||
93XXX | Pittsburgh Cancer Institute
(Last names H-Z) |
10 | Cheryl Powell |