Cap Eligible employees with active Cap Accounts in September will require special SPAR treatment to account for MCS related to the retroactive salary increases. Instructions and Cost Sharing templates for proper treatment of retroactive cost sharing are available on our website under the Reference Materials section.
FY 2026 Annual Salary Increases will be included in the September 30, 2025 pay for monthly employees with an effective date of July 1, 2025. Any subsequent modification to a Cap Eligible SPAR affecting one or more CAP accounts in the months of July or August will be calculated using the employee’s new salary rate, resulting in a higher MCS. You will need to contact SPARhelp@cfo.pitt.edu to request a salary cap override. Please include a copy of the completed Cost Share Template with your request.
You may notice differences in effort percentages between SPAR/TEAM and ECC. This is due to the way the systems display the same information:
- SPAR records effort on a month-by-month basis and distributes payroll accordingly. Each month's totals must equal 100% Actual and 100% Distributed Effort in SPAR.
- ECC averages SPAR/TEAM effort percentages over a 4-month period based on dollars distributed to each activity during the period. Effort totals between 99-101% are allowable due to rounding. See additional information here.