As we near the Thanksgiving Holiday, please be aware of the Summer Academic Term’s Certification Deadline and Uncertified Effort Write-off Date. The Critical Certification dates for the current period are as follows:
- Tuesday, November 18, 2025: PI Certification Deadline
- Wednesday, November 19, 2025, at 5:00 pm: Deadline to submit SWCT for Hourly Employees
- Tuesday, November 25, 2025: Deadline to modify SPARs for Salaried Employees and allow one business day for PAR Task/re-certification before Write-Off Date
- Monday, December 1, 2025: Write-Off of Uncertified Effort
These critical dates for the current period and the dates for two future periods are always available on our website.
Effort statements that have been placed on hold cannot be certified by PIs. The certification deadline is not extended while a statement is on hold. A hold should be removed as soon as it is no longer necessary. As a courtesy, do not remove a hold before contacting the person who placed the statement on hold.
While resources are available in ECC to assist you with monitoring uncertified effort in your area, we strongly encourage the use of the PI Worklist report. The report lists all uncertified sponsored-federal effort for which the grant department is within your area of responsibility and identifies the PI responsible to certify. Learn about this report and other tools to monitor uncertified effort in our “Uncertified Effort and Write-Offs” training available on our website.
For PIs, checking the boxes on each federal line is confirmation that they have reviewed the line and agree with the percentage of effort attributed to that project. Checking the boxes on the subtotal lines for the Sponsored Non-Federal and Non-Sponsored sections is an acknowledgement that the employee performed other activities in fulfillment of their appointment. They are not certifying these activities but acknowledging the consideration of this work in relation to the work performed on their federal sponsored project(s).